GIC HRMS
Effective Date: 30/04/2026

1. Introduction and Purpose

Global Infocloud Pvt. Ltd. (“Company”, “we”, “our”, or “us”) operates the GIC HRMS application (the “App”), a Human Resource Management System designed to streamline HR operations such as employee management, attendance tracking, payroll processing, and workforce monitoring.

We are committed to protecting the privacy and personal data of individuals who use our platform. This Privacy Policy explains how we collect, use, store, process, and safeguard your Personal Data, as well as your rights in relation to that data.

2. Definitions

Personal Data: Any information relating to an identified or identifiable individual.

Data Subject: The individual to whom the Personal Data relates.

Processing: Any operation performed on Personal Data, including collection, storage, use, disclosure, or deletion.

3. Scope

This Privacy Policy applies to all Personal Data collected, processed, and stored through the GIC HRMS application and related services.

4. Information We Collect

• Personal Information: Name, Email address, Phone number, Employee ID
• Location Information: GPS location data for attendance and workforce monitoring
• Device Information: Device type, OS version, identifiers
• Media and Documents: Photos and uploaded documents

5. Purpose of Data Processing

Attendance tracking, workforce monitoring, authentication, payroll processing, notifications, analytics, and legal compliance.

6. Legal Basis for Processing

We process Personal Data based on contractual necessity, legal compliance, user consent, and legitimate business interests.

7. Data Sharing and Disclosure

We do not sell Personal Data. Data may be shared internally within the organization, with authorized service providers, or when required by law.

8. Location Tracking

Location data is collected only with user consent and is used strictly for attendance tracking and workforce monitoring.

9. Data Security

We implement appropriate security measures including OTP authentication, secure sessions, and encrypted communication to protect your data.

10. Data Retention

Personal Data is retained only as long as necessary for HR operations, legal requirements, and compliance purposes.

11. User Rights

Users have the right to access, update, or request restriction of processing of their Personal Data.

12. Children’s Privacy

This application is not intended for use by individuals under the age of 18.

13. Cookies and Tracking Technologies

We may use cookies and similar technologies to enhance user experience and improve application performance.

14. Compliance

This Privacy Policy is aligned with the Digital Personal Data Protection Act, 2023.

15. Changes to Policy

We may update this Privacy Policy from time to time. Changes will be communicated through the application or website.

16. Contact Information

If you have any questions or concerns, please contact us at:
Email: hello@globalinfocloud.com