Digital Marketing

What Features Should a School Management System Have?

With customer relationship management, resource management, cloud-based accounting, and human resources software already saturating the business market, a new wave of products has emerged to apply similar principles to educational institutions. As a result, the term “School Management System” now encompasses a range of diverse tools and functionalities due to the rapid growth of school management technology. The following list outlines some of the essential features a comprehensive school management system should have to meet the diverse needs of modern educational institutions.

  • Student Information Management

A comprehensive school management system must have a centralized database that efficiently manages student information. This feature enables administrators to keep records of student demographics, academic performance, attendance, and other pertinent data. It also makes it easy for teachers and parents to access individual student profiles.

  • Attendance Tracking

It is important for schools to have an automated attendance tracking system in place to ensure accurate monitoring of student attendance. A school management system should be equipped with biometric, RFID, or barcode scanners to record attendance in real time. This feature allows for timely interventions for students with irregular attendance, which can improve their academic performance.

  • Grading and Assessment

It is crucial for a school management system to have a comprehensive grading and assessment module. This feature permits teachers to input and compute grades, produce report cards, and give feedback on student progress. Additionally, it should offer online access to these reports for parents and students.

  • Timetable Management

Effective management of timetables is essential for ensuring the smooth operation of a school. The school’s management system should allow administrators to create, edit, and disseminate timetables for both classes and teachers, while also avoiding scheduling conflicts and optimizing available resources.

  • Fee Management

A comprehensive school management system should have a fee management module to streamline fee collection and financial transactions. With this feature, parents can make online payments, view their payment history, and receive automated reminders for upcoming payments.

  • Communication and Notifications

Effective communication among school staff, parents, and students is crucial to create a tightly-knit school community. The school management system should enable two-way communication via messages, emails, and announcements, ensuring that all stakeholders are up-to-date with events, assignments, and other significant updates.

  • Library Management

For a school’s learning environment to function effectively, a library management system is necessary. Librarians should be able to control the library catalogue, monitor book circulation, and automate the lending and return of books with the aid of the school management system.

  • Management of Exams and Results

It would be beneficial to have a feature within the school management system that allows for the efficient management of exams and results. This feature would aid in scheduling exams, generating exam hall passes, and ensuring accurate processing of results. Parents and students should be able to access performance analysis reports through this feature.

  • Transport Administration

An essential component of any school that offers transport services is a transport management module. It ought to aid in route optimisation, real-time bus tracking, and ensuring student safety while travelling.

  • Customization and Scalability

An ideal school management system should have the ability to be customized based on the specific needs of each school. It must also be scalable to accommodate future growth and any changing requirements.


Investing in a well-designed school management system can greatly enhance the efficiency and effectiveness of educational institutions. GIC’s School Management System is specifically designed to provide all the necessary features to improve overall school operations. With a user-friendly interface, scalability, and continuous support, our system empowers schools to focus more on academics and student development, fostering a conducive learning environment for all stakeholders. A reliable school management system, such as one from GIC, is a powerful tool that enables schools to prioritize academics and student growth.

Global Infocloud Pvt Ltd, a Pune-based firm, consistently produces business value using the newest technology. It is one of the fastest-growing IT automation, marketing, and design companies.